How is a polling place related to a precinct
06 - Before Election Day Polling Place Set Up
when setting up a polling place before
Election Day the clerk assistant clerk
and machine manager will work together
using the polling place diagram found in
the clerk binder the team should first
survey the room to find the electrical
outlets as this will determine where the
inspector and the clerk tables will be
placed a survey of the room will
determine the entrance and exit the
placement of the inspector table the
placement of the clerk table the
placement of the BDM table the placement
of the deputy table the ballot scanner
position the automark position and where
the privacy booth area will be located
once the poll workers have determined
the room layout they can begin setting
up the equipment that has been delivered
to the polling place location the clerk
and the inspector table should be set up
first so the assistant clerk can
complete the evid setup and activation
procedures be mindful that the inspector
table is step one in the voting process
and should be the first thing voters see
when they enter the polling room
the clerk table should be set up close
to the inspectors table so it is easily
accessible to voters who need assistance
with determining their eligibility these
tables need to be set up close to
electrical outlets
the deputy table is set up near the
entrance of the polling place the ballot
distribution table is set up in an area
near the inspector table and provides
space for voters to form a line remember
ballots should remain locked in the
optical scanner until election morning
to poll workers should work together
when assembling the privacy booths the
poll workers will remove a privacy booth
from the car and place it on a table
after opening the case the legs are
removed and assembled when inserting the
legs it is best to insert them at an
angle make sure the legs are secured and
then turn the booth over and place on
the floor
line up the privacy booths in an area
designated for step 3 in the voting
process set up at least one privacy
booth on a table with a chair the clerk
and the Machine manager will place the
ballot scanner near the exit of the
polling room this will be step 4 in the
voting process a small table or chair
should be placed next to the scanner to
give voters an area to leave their
secrecy folders and pens the automark
and the privacy booth for persons with
disabilities should be placed close to
the clerk's table when setting up the
automark it is important that the voters
privacy is always taken into
consideration also be sure to set up a
chair and the automark accessories after
the assistant clerk completes the Monday
setup procedures please remember to lock
the assistant clerk binder in the bottom
of the ballot scanner here are some
important notes to remember we must all
ensure the safety of our poll workers as
well as our voters using the blue tape
found in the supply box secure all loose
power cords to the floor check that all
walkways both inside and outside of the
polling place are free from any
obstructions or objects that may cause
persons to trip and fall
do not plug in the ballot scanner until
election morning
do not break the seal of the ballot
scanner lid until election morning do
not remove the unopened bags containing
the Election Day ballots from a scanner
ballot box until election morning do not
lead the lanyard with keys at the
polling place remember take the cell
phones that were issued to you during
the clerk's class home please leave them
on while charging them overnight
